What action should a firearms licensee take regarding the former records of armed employees?

The correct approach for a firearms licensee regarding the former records of armed employees is to keep these records for the current year plus two previous years. This requirement is based on regulatory compliance and helps ensure that the licensee maintains an adequate historical record of employees who were authorized to carry firearms.

By retaining records for this specified period, the licensee can provide necessary documentation for any audits, law enforcement inquiries, or legal matters that may arise relating to the employment of armed personnel. This duration also aligns with typical industry best practices that allow for the retention of critical employment and compliance documents while ensuring that outdated records are properly managed and eventually disposed of in accordance with legal guidelines.

Archiving indefinitely or destroying records too soon would undermine the ability to respond to potential investigations or regulatory inquiries, while maintaining them for three years could exceed or fall short of the required retention period defined by authorities overseeing firearms licensing.